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Legislation was passed during the 2019 legislative session changing the information employers must provide employees starting July 1, 2019. Please see the Minnesota Department of Labor and Industry webpage for additional information, links are provided below.

One of the changes in the new legislation requires that the following additional information must be included on the earnings statements provided to employees each pay period:

  • The employee’s rate or rates of pay and basis thereof, including whether the employee is paid by hour, shift, day, week, salary, piece, commission or other method.
  • Allowances, if any, claimed pursuant to permitted meals and lodging.
  • The physical address of the employer’s main office or principal place of business, and a mailing address, if different.
  • The telephone number of the employer.

The Office of the State Auditor will be working with CTAS users over the next few months to update CTAS to include the additional reporting requirements on the employees’ earnings statements. We expect that the changes will be included in CTAS 2020. In the interim, local governments will be responsible for complying with the new requirements. This may include providing a supplemental earnings statement, to the one already created by CTAS, that includes the additional required information.

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