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Smart phones, tablets, personal digital assistants and other portable computing devices provide convenience and flexibility. Data practice issues may arise, however, if government data is stored on devices owned personally by public officials or employees. The risk that “not public” data may be disclosed is increased, and the devices also create record retention and record administration issues. As a result, we recommend that government data not be stored on any personally-owned portable computing devices.

Information on government data requirements is available from the Minnesota Department of Administration’s Information Policy Analysis Division (IPAD) at http://www.ipad.state.mn.us. The State’s Office of Enterprise Technology has also issued an “Enterprise Security Portable Computing Device Standard” available at:

http://mn.gov/oet/images/SEC_S_Enterprise_Security_Portable_Computing_Devices.pdf.


Date this Avoiding Pitfall was most recently published: 10/26/2012

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