Trustees of volunteer fire relief associations should be aware that fire relief associations are subject to requirements of the Minnesota Open Meeting Law, Minn. Stat. ch. 13D. This means that relief association board meetings must be open to the public unless the meeting is closed for a purpose expressly authorized under state law
Relief associations must also keep meeting minutes that record the votes on actions taken during open meetings, and the minutes must be open to the public during normal business hours where records of the association are kept. The Open Meeting Law also contains meeting notice requirements, and requirements for providing meeting materials to board members and for making the materials available in the meeting room for public inspection.
The Information Policy Analysis Division (IPAD) of the Minnesota Department of Administration has the authority to review Open Meeting Law questions and to issue advisory opinions about these issues. IPAD can be contacted by telephone at (651) 296-6733; by mail at Information Policy Analysis Division, 201 Administration Building, 50 Sherburne Avenue, Saint Paul, MN 55155; or via its website at http://www.ipad.state.mn.us/. Information regarding Open Meeting Law requirements, including a PowerPoint presentation and a training video, is available on the IPAD website.
Date this Avoiding Pitfall was most recently published: 04/13/2012