In many public entities, the governing body must approve the payment of all claims.
Before the meeting where the claims will be considered, members of the governing body should fully review each claim for appropriateness and accuracy. If necessary, the supporting documentation for the claim should be examined.
The minutes of the meeting where the claims are considered should identify the claims that are approved. This can be accomplished by attaching a list of claims to the meeting minutes. The minutes should also reference the total amount of the claims list and identify how each member voted.
Date this Avoiding Pitfall was most recently published: 01/23/2015